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Data Protection

The Data Protection Act 1998 gives people the right to know what information is held about them, and requires the University to ensure that personal information relating to living individuals is handled properly, held in confidence and is protected from inappropriate disclosure to third parties.

Data Protection at the University of Hull

The University of Hull holds and processes information about many different types of people such as its current, past or prospective employees, applicants, students and alumni. It also processes personal information for a variety of reasons. The University may also be required by law to collect and use certain types of personal information to comply with statutory requirements.

More information on how the University collects and uses personal information can be found in the Notification made to the Information Commissioner's Office or in the relevant Privacy Notice.

Everyone who collects and manages personal information at the University of Hull must do so in a way that complies with the University's Policy on Data Protection and with the 8 principles of the Data Protection Act 1998.

Advice and guidance on aspects of data protection is available from the Information Compliance Unit.

Subject access requests

Under the Data Protection Act 1998 you have the right to ask the University whether it holds your personal information and to see a copy of that information. This process is called a Subject Access Request.  

If you would like to make a Subject Access Request to access copies of data held about you, please print off and complete the Subject Access Request form. 

Download form

Completed forms should be sent to the following address:

Information Compliance Department
University of Hull
Cottingham Road
Hull HU6 7RX

The University will not process any request until it has received a cheque for £10 and proof of identity, such as a photocopy of a drivers licence.

We can only release copies of personal data to the data subject (the person who the data is about).  We will not release it to any third parties unless we have the written consent of the data subject.

The University of Hull is registered as a data controller with the Information Commissioner’s Office for the purposes of the Data Protection Act 1998 and is committed to ensuring that the personal data of its applicants, students, alumni and staff is handled in accordance with the principles set out in the Act. 

How we handle personal data of current students

Under the Data Protection Act 1998 the University of Hull is a Data Controller and we are therefore legally responsible for the personal data we collect and hold about you. One of our responsibilities is to tell you about the different ways we collect and use your personal data. This statement provides details about these uses. In addition to this statement, you may be given further information about the uses of your personal data when you use certain services offered by the University of Hull.

Personal data is data relating to a living individual who can be identified from that data or from that data and other information in the University’s possession. It includes data such as name, address, id number etc. Sensitive personal data is defined in the Data Protection Act and is data relating to racial or ethnic origin, political opinions, religious beliefs, trade union membership, health, sex life, criminal convictions.

Student privacy notice
How we handle personal data of current staff

Under the Data Protection Act 1998 the University of Hull is a Data Controller and we are therefore legally responsible for the personal data we collect and hold about you. One of our responsibilities is to tell you about the different ways we collect and use your personal data. This statement provides details about these uses. In addition to this statement, you may be given further information about the uses of your personal data when you use certain services offered by the University of Hull.

Personal data is data relating to a living individual who can be identified from that data or from that data and other information in the University’s possession. It includes data such as name, address, id number etc. Sensitive personal data is defined in the Data Protection Act and is data relating to racial or ethnic origin, political opinions, religious beliefs, trade union membership, health, sex life, criminal convictions.

Staff privacy notice
Alumni records

After you finish your course of study, the University will wish to maintain contact with you through the Development and Alumni Relations Office. If you do not wish your personal details to be used for alumni relations purposes, please contact the office at the time of your graduation or at any time thereafter. Also, please let us know if you do not wish to receive direct marketing communications.

Alumni Relations Office
University of Hull
 
Cottingham Road 
Hull, HU6 7RX 
United Kingdom 
T: +44 (0)1482 466645 
E: alumni@hull.ac.uk